U.S. Embassy at Abuja Recruitment Application Form Portal 2021/2022 – This is to inform the general public of United States Embassy at Abuja that is currently ongoing for all interested and qualified persons to apply or register using the application link portal

U.S. Embassy at Abuja Recruitment Application Form Portal 2021/2022

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: USAID Acquisition and Assistance Assistant – Closeout

Announcement Number: Abuja-2021-127
Location: Abuja
Series/Grade: LE – 4005 9
Promotion Potential: LE-9
Hiring Agency: Embassy Abuja
Work Schedule: Full-time – 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • This vacancy is open to Internal Nigerian Candidates Only.
• Security Clearance Required: Public Trust – Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Five (5) years renewable, estimated to start on or after December 2021.

Summary

• This position provides support to the Office of Acquisition and Assistance (OAA) for planning and implementation of development assistance, primarily through direct acquisition and assistance (A&A) awards.
• The job holder manages the OAA’s award closeout process for contracts, grants, and cooperative agreements awarded by USAID/Nigeria.
• S/he is the Subject Matter Professional for A&A related systems used by the OAA team and administers a small portfolio of awards.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required:
  • Occasional Travel
  • Possible travel.

Duties
Award Close out – 40%:

• The Acquisition and Assistance (A&A) Assistant job holder initiates and manages the closeout process in accordance with Federal Acquisition Regulation (FAR) 4.804, 2 CFR 200.343, 2 CFR 200.345, USAID’s Automated Directives System (ADS) 30 at “Guidance on Closeout Procedures For A&A Awards”, and USAID/Nigeria’s Office of Acquisition & Assistance (OAA) standard operating procedures.

Active Award Duties:

• The A&A Assistant reviews proposed closeout plans for expiring awards and provides feedback and/or guidance to the responsible Contracting/Agreement Officer (CO/AO). The A&A Assistant provides guidance to the assigned COR/AOR concerning the closeout rules and regulations.

Expired Award Duties:

• The A&A Assistant prepares correspondence related to expired awards and reviews award files to confirm the contractor/recipient complied with award terms and conditions and ensures resolution of all administrative actions.  The A&A Assistant will independently negotiate an amount of funding to de-obligate with contractors and recipients; after securing a written agreement, coordinate with the requiring and financial management offices to decommit funds in the procurement system of record (currently GLASS); draft the modification and associated documentation for the CO/AO’s review and signature.
• The A&A Assistant establishes and maintains a record system to manage and track the administrative closeout process for contracts, task orders, grants, cooperative agreements, fixed amount awards, and Public International Organization (PIO) agreements.
• S/he provides advice and guidance on USAID-funded property and other logistics issues that require interpretation and adaptation of guidance for expired contracts and assistance instruments. Identifies issues, gathers, and analyzes information, and, with appropriate oversight, develops advice and guidance to resolve substantive problems affecting administrative closeout of instruments.

Award Administration – 20%:

• The A&A Assistant administers A&A awards issued by OAA and technically monitored by support offices (i.e.  Program, Financial Management) by ensuring that funding is available when required; and, under the guidance of the CO/AO works with COR/AORs to monitor the achievement of the overall goals of the activity. The A&A Assistant researches and resolves issues that may arise during award performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems. S/he evaluates and responds to requests for approval from contractors/recipients and drafts letters for CO/AO signature.
• The A&A Assistant monitors OAA’s managed awards, including institutional support contract(s) for ad hoc and/or static A&A services. S/he will support contract(s) and review and accept deliverables, provide technical direction, write contractor performance reports annually, provide feedback on contractor performance, monitor financial performance, and perform accruals on a quarterly basis.

Procurement-related Systems – 20%:

• The job holder serves as the GLASS (or successor system) subject matter professional, and system point of contact for the mission.
• The A&A Assistant is the CPARS (contractor performance assessment reporting system) focal point. S/he monitors the status of Contractor Performance Reports (CPRs) and follows up with COs and CORs, as necessary. S/he reviews CPARS to find past performance reports to support source selection processes as requested by the CO or A&A Specialist.
• The A&A Assistant serves as the mission’s point of contact (POC) for the Agency A&A Plan. S/he will review the plan monthly and compare it with OAA’s mission procurement plan to ensure the plans are in alignment. S/he coordinates and follows up with OAA and requires office staff to respond to business forecast questions posted quarterly from USAID/Washington.

How to Apply

Interested and qualified candidates should: Click here to apply

Important Information

• Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement.
• Please note that all required documents must be received by the closing date online, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Required Documents

• Current Resume
• Cover Letter
• Relevant Certificates
• University Transcript
• University Degree Certificate
• List of References

Next Steps:

• After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum requirements and a shortlist of applicants developed. Applications from candidates which do not meet the required selection criteria will not be considered.
• A committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria as stated above.
• Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants

Application Deadline is 15th December, 2021.

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