Indigenous Non-profit and Non-governmental Organization Job Recruitment (3 Positions) 2023- Apply HereIndigenous Non-profit and Non-governmental Organization Job Recruitment. Interested and qualified candidate to fill a position using the steps and guidelines below.
Indigenous Non-profit and Non-governmental Organization Job Recruitment (3 Positions) 2023
We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.
We are recruiting to fill the following positions below:
We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.
We are recruiting to fill the following positions below:
Job Title: Operations Manager
Job Code: OP001
Location: Abuja
Grant Duration: Subject to availability of funds and exceptional grant performance
Do You Have What it Takes to Join Us?
- We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
- A reliable individual who is committed, audacious, accountable, and passionate with strong personal values to work with our highly experienced team at our Head and state offices.
- A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.
Overall Job Function
- The Operations Manager will manage the overall organization’s operations (facility, asset and fleet management and travel) in the organization’s Central office in Abuja and the operating State Offices.
- The drive is to ascertain there is effective and efficient operational coordination over significant administrative oversight functions in Abuja, State Office and -supported sites to the extent required with a major focus on financial data management and processing procedures, administration for management, and managing budgets for office running activities.
- Under the supervision of the Head, Management Support Services, the Operations Manager will be responsible for supervising, scheduling, training, and organizing the workload of all administrative personnel.
- The Operations Manager will manage all administrative operations in the Abuja office, State Offices and supported facilities.
- S/he will be responsible for the delivery of management support services to every unit for the smooth running of the programmatic and non-programmatic activities in line with the standard operating procedures to meet up with organizational clear goals and objectives.
- These include a conducive working environment and resource availability, logistic support, inventory and asset management, fleet management, health and safety environment e.t.c.
Essential Duties and Responsibilities
- Develop, Implement, and review operational management systems, processes, and procedures for the administrative team.
- Develop and manage strategic objectives for the administrative sub-unit.
- Manage and supervise fleet management across all states.
- Coordinate and supervise all administrative operations across all CIHP offices.
- Supervises and supports management of multiple facilities, including janitorial services, building and equipment maintenance, and repair.
- Oversees the negotiation and lease of the rented property.
- Set work plan priorities and oversee the workflow of the administrative team across all CIHP states in liaison with the Head, Management Support Services.
- Coordination of administrative staff and project timelines to ensure that set deadlines are met.
- Provide administrative support to the Board of Trustees including collation of Board Reports, correspondence, and meeting preparations.
- Manage contracts for vendors, suppliers, and contractors.
- Support the Head MSS in risk management in operations; identifying and mitigating risks in administration, logistics, office management, health and safety of Staff and beneficiaries in the central and state offices.
- Modify and innovatively improve the filing system and archives system.
- Manage the implementation of internal policies and procedures.
- Actively identify and develop processes to streamline the administration of the organization.
- Maintain a master calendar for events, meetings, and workshops as provided by the project team.
- Manage the organization’s assets including coordination of purchasing, maintenance, and disbursement of stock, capital, and equipment.
- Contribute to a positive working environment for all staff.
- Manage and provide oversight functions over all of the organization’s assets/ inventories at the Central office, State Offices and the organizations supported facilities to ensure they are effectively managed, recorded, monitored and consistent asset register status updating in accordance with the organizations Standard Operating Procedures based on monthly, quarterly and annual asset verification exercise.
- Perform any other duties as assigned by the supervisor or his/her designee.
Qualifications & Skills Knowledge & Ability
- Master’s Degree in Business Management, Business Administration, Social Sciences, or its recognized equivalent with 5 – 7 years of relevant experience.
- Minimum of Five years of professional experience in office administration.
- Demonstrated high-level organizational, communication, and administrative experience.
- Demonstrated experience in data entry, and data management for financial records.
- Demonstrated experience in the development and implementation of policies and procedures.
- Good working knowledge in the use of MS Word, Excel, Email, and the Internet.
- Excellent interpersonal and organizational skills with the ability to organize the workflow and coordinate activities and prioritize workload.
- Knowledge of office management techniques with the ability to research and resolve office management and questions.
- Ability to handle confidential information with discretion and make reasoned judgments in a timely fashion. Committing to a course of action without undue delay or prevarication.
- Good interpersonal skills, including the ability to establish and maintain effective working relationships with others.
- Effective written and verbal communication and presentation skills, transparent and honest.
- Event management skills and corporate representation acumen.
- Experienced in security and safety management in diverse operating environment including those similar to the Northeastern part of Nigeria.
- Strong knowledge of major donors’ (and US implementing partners) policies and procedures.
- Experience in dealing with challenging and sensitive situations in a diplomatic and professional manner.
Application Closing Date
24th January, 2023.
Method of Application
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: projectrecruitment255@gmail.com The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME e.g. ” Operations Manager – OP001 – Abuja – ADESUWA NWACHUKWU”.
Note
- It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
- Only shortlisted candidates will be contacted to advance to the next stage of the selection process
- Qualified Locals and residents of these locations are encouraged to apply
- Applications are reviewed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if suitable applications are received.
Job Title: Compliance & Risk Management Senior Associate
Job Code: CRM008
Location: Abuja
Do You Have What it Takes to Join Us?
- We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria.
- We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.
- We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
- A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable
Job Summary
- The Senior Associate, Compliance & Risk Mgt’s primary responsibility is to support the implementation of compliance workplans across the organization.
- This job incumbent has responsibility for implementing the day-to-day functions of the unit, to achieve objectives consistent with the corporate strategy and goals.
- This is achieved by conducting periodic independent assessments of the integrity of processes as well as levels of compliance with laid down procedures and controls.
Essential Duties and Responsibilities
The Compliance function perform the following duties:
- Ensure compliance with internal systems of control that are imposed to achieve compliance with externally imposed rules
- Implementing compliance’s work plans in respect of the various compliance assignments.
- Monitoring organization wide compliance with the laid down policies, processes, and procedures.
- Reviewing systems and procedures across all areas and recommending improvements to existing processes and procedures, where appropriate. See attachment for specific roles
- Ensure compliance with budgetary and strategic plan targets and provisions.
- Conduct regular spot-checks and compliance assessments; document findings and propose solutions and mitigating measures
- Support statutory and donor audits and provide follow-up support on the timely implementation of audit findings and action plans in conjunction with process owner
- Participate in grant start up and close out meetings
- Instill a strong culture of ethics and compliance by providing on-going training, capacity building and advice to staff and Sub-partners as needed
- Ensure full compliance with all national and international laws and regulations that pertain to NonGovernmental Organizations, as well as professional standards, accepted practices, and internal standards
- Carry out the day-to-day assignment-related operational issues.
- Bridges the gap between the unit and the field team
- Acts as an interface with external auditors
- Manages and monitor the conduct of special investigations into any aspect of the organization’s operations
- Prepares report and implements recommendations
- Ensures adequate care and maintenance of audit documents
- Conducts confidential investigations on control breaches, as may be necessary from time to time
- Assist in developing and building capacity of compliance workforce.
- Performs other activities as may be assigned by supervisor from time to time
- Support in the investigation of allegations of suspected fraud and misconduct
- Contribute to supporting sub-partner compliance including their selection, agreements, reviewing supporting documentation, trainings and ad hoc compliance support as needed.
Qualifications and Requirements
- University Degree in Accounting, Finance or its equivalent. CPA. ACA, ICAN or recognized equivalent is an added advantage.
- At least three years’ post NYSC experience and professional qualification experience in budgeting, financial management and finance, preferably with at least 1 year of NGO experience in a similar position in an CDC/USAID funded project.
- Working knowledge of GAAPS. USG rules and regulation including HSS grant policy, 2 CFR 200, A122 other donor regulations with good financial accounting, modeling and analytic skills to ensure accurate and timely reporting and analysis of information to management.
- High level of attention to details in all aspects of work responsibilities and independent judgment and discretion in completing assignments.
- Experience with financial systems and Tally 9 ERP software is desirable.
- Good team player.
- Good emotional intelligence.
Application Closing Date
23rd January, 2023.
Method of Application
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: projectrecruitment255@gmail.com The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME e.g. “Compliance & Risk Management Senior Associate – CRM008 – Abuja – ADESUWA NWACHUKWU”.
Note
- It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
- Only short-listed candidates will be contacted to advance to the next stage of the selection process Grant duration- Subject to availability of funds and exceptional grant performance.
- Qualified Locals and residents of these locations are encouraged to apply
- Applications are reviewed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if suitable applications are received.
Job Title: Human Resources Officer
Job Code: HR001
Location: Abuja
Grant Duration: Subject to availability of funds and exceptional grant performance
Do You Have What it Takes to Join Us?
- We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
- A reliable individual who is committed, audacious, accountable, and passionate with strong personal values to work with our highly experienced team at our Head and state offices.
- A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.
Job Summary
- The Human Resources Officer will work with the HR Manager to provide operational support to implement effective and functional Human Resources (HR) processes for the organization.
- S/he shall play an active role in the overall organization, management, and delivery of office support services by ensuring the smooth operation of human resources functions including Performance and Talent Management, Payroll Administration, Employee Orientation and Induction, Health Insurance Management, Insurance, Record Management, Leave Management etc.
Essential Duties and Responsibilities
- Work with the HR Manager to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
- Provide support for New Hire orientation including communicating orientation timetables to all facilitators, drafting introductory emails for all new hires, coordinating new hire documentation to foster a positive attitude toward organizational objectives as may be required.
- Support recruitment needs such as screening applications, preparing offer letters, conducting reference checks, make offers, participating in interviews as necessary, and drafting job adverts.
- Provide technical support to state offices in the recruitment of Short-term hires and ensure SOPs are adhered to.
- Provide competitive market research and prepare to pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff.
- Provide payroll processing backup support as and when required.
- Partner with the finance unit to maintain the payroll database.
- Develop and schedule benefits orientations and other benefits training.
- Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
- Facilitate staff appraisal processes, communicate status to relevant parties, and review and further processing.
- Manage staff separation and escalate to the HR manager for further guidance.
- Provide regular briefings to the HR Manager, including the status of recruitment, training, leave balances, performance management, etc.
- Develop & maintain a strong network with other NGOs/Professional associations to strengthen the Organization’s pool of qualified candidates.
- Interpret and provide guidance and instruction to staff and teams on HR processes, policies, workflow, and work unit priorities.
- Conduct investigations, complaints of discrimination, harassment, and other workplace complaints in a timely, objective, professional, and thorough manner.
- Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
- Work with the HR Manager to identify training and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
- In liaison with the ICT Unit, manage the maintenance of the HR Information System.
- Maintain employee-related databases.
- Prepare and analyze reports that are necessary to carry out the functions of HR.
- Fully utilize existing Human Resources software to the organization’s advantage.
- Perform other duties, as assigned.
Qualifications and Requirements
- B.Sc / B.A / HND in Business Administration, Social Sciences or its recognized equivalent with 5 – 7 years of relevant experience.
- Or M.Sc / M.A Degree in Business Administration, Social Sciences or its recognized equivalent, and 3 – 5 years relevant experience.
- A Higher Degree or professional qualification in HR is an advantage.
- Certified member of Chartered Institute of Personnel Management, ICSAN or related body is an advantage.
- Excellent analytical, interpersonal and computer (Excel and spreadsheet) skills are required.
- Demonstrated success in multicultural environments is required,
- Experience of HR in the not-for-profit sector for a minimum of 2 years is an advantage.
Knowledge, Skills, and Abilities:
- Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
- Report to supervisor on variances and status on regular basis.
- Work independently with initiative to manage high-volume workflow.
- Perform detail-oriented work with a high level of accuracy.
- Interact with diplomacy and tact and follow up on requests in a timely and efficient manner.
- Must exhibit high levels of professionalism, integrity, and ethical values always.
- Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
- Record keeping, report preparation, filing methods, and records management techniques.
- Technological abilities to enter and retrieve data and information accurately and rapidly.
- Working knowledge of in-country employment regulations, e.g., Nigerian labor/employee relations statutes and capacity to apply them to our organization.
- Strong knowledge of salary structure and development, benefits and compensation, surveys/benchmarking, and job evaluation systems.
- Excellent written, oral, and interpersonal communication skills with the ability to work as a team member.
- Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
- Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
- Attention to details with a high degree of accuracy.
Method of Application
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: projectrecruitment255@gmail.com The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME e.g. “Human Resources Officer – HR001 – Abuja – ADESUWA NWACHUKWU”.
Note
- It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
- Only shortlisted candidates will be contacted to advance to the next stage of the selection process.
- Qualified Locals and residents of this location are encouraged to apply.
- Applications are reviewed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if suitable applications are received.
Application Closing Date
20th January, 2023.