Nigerian Exchange Group Recruitment for Executive Assistant 2023/2024- How to Apply

Nigerian Exchange Group (NGX Group)

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Nigerian Exchange Group Recruitment for Executive Assistant 2023/2024– Nigerian Exchange Group job company is currently going on for all interested and qualified candidate should kindly fill for the job position using the steps and job application successful.

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Nigerian Exchange Group Recruitment for Executive Assistant 2023/2024

Nigerian Exchange Group (NGX Group) is a leading financial market infrastructure provider in Africa, connecting Nigeria, Africa and the world.

We are recruiting suitable candidates to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full Time

Job Summary

The Executive Assistant is responsible for providing high-level administrative support to the CEO’s office by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, efficient filing system, and scheduling meetings.

Roles Responsibilities

Arranging & Managing Meetings:

Co-ordinate regular and irregular meetings.
Responsible for managing diaries for meeting schedules.
Arrange meetings and keep diaries constantly up-to-date.
Ensure appointments requested are noted in diary provisionally and checked with CEO before confirming.
Liaise with protocol to ensure all flights, hotel accommodation are arranged for all local and international trips
Collate and distribute papers prior to meetings.
Ensure all materials for meetings are prepared in a timely manner.
Accurate dictation and note taking at meetings as required.
Ensure minutes are taken and written for Management & Exco meetings and dispatched by the end of same week.
Produce and distribute documents from the CEOs office.
Diary Management

General Administration:

Implement and maintain an efficient filing system
First point of contact for visitors and provide refreshments as and when required
Ensure maintenance of a working environment that yields productivity and furnishes essential office supplies.
Monitors CEO’s office operations.
Serve as go-to person for all enquiries around the CEOs office.
Track office supply inventory.

Post & E-Mails:

Manage mail (physical & email) inflows.
Deal with correspondences and emails efficiently and to a high standard

Relationship Management:

Maintain and manage clients contacts list .
Manage employee appointments for CEO.
Maintain and manage any other key contacts required of the Executive Assistant.

Project Management:

Keep track of deliverables arising from projects directly monitored from CEOs office
Expert level written and verbal communication skills
Strong decision making ability and attention to detail.

Strong organizational skills:

Ability to interact with staff members (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Excellent innovation and creativity skills.
Excellent presentation skills together with the ability to think on your feet.

Confidentiality:

Information gathering and information skills.

Person Specification & Required Qualification(s)

A Bachelor’s Degree from a recognised institution.
3 – 5 years Post qualification experience in a similar role.
Ability to interact with staff members (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Excellent innovation and creativity skills.
Membership of professional body is an advantage e.g. ICSAN.
Strong knowledge of MS Office, including Word, Excel, PowerPoint, D365 and Outlook.
Expert level written and verbal communication skills.
Strong decision making ability and attention to detail.
Strong organizational skills.

How to Apply

Interested and qualified candidates should send their updated Resume to: talentmanagement@ngxgroup.com using “NGX Recruitment – Executive Assistant” as the subject of the mail.

Note: Only Shortlisted candidates will be contacted.